Oak Grove FirstClass - Calendars

Picture_3.jpg

About calendars

Your personal FirstClass calendar is like a personal organizer. It records calendar events and tasks.
Unlike a personal organizer, you can permit other people to view and update your FirstClass calendar. This allows everyone to schedule meetings at mutually convenient times.
FirstClass calendars work much like conferences; your administrator may create public calendars and give you access to them, or you can create your own calendars and give others access to them.

Types of calendars

FirstClass supports the following types of calendars:

personal calendar : Your own calendar.
You can limit others' access to your personal calendar by updating your calendar permissions, just as you would update the permissions of a calendar that you created.
group calendar: A public calendar that lets a specific group of people coordinate their time and tasks.
resource calendar: A public calendar that represents a specific resource, such as a projector.
A resource calendar: is updated when users book the resource as part of creating a calendar event.
location calendar A public calendar that represents a specific resource, such as a meeting room.
Location calendars: are updated just like resource calendars.


Opening calendars

To open your personal calendar, choose File > Open > Calendar.
To open another user's calendar, choose Open User Calendar from the context menu in the Directory, Who's Online list, message envelopes, or Instant Message forms.



Printing calendars

To print a calendar immediately, click the Print toolbar button. The active pane is printed in the current view.
If you choose File > Print, the Print Layout form opens, allowing you to specify the dates and view you want to print.
Note: Any changes that you make on the Print Layout form are not saved as defaults when you open this form using File > Print.

Viewing events

As is the case for messages, an event that was sent to you is flagged as unread until you open it.
Opening an event lets you view all its details. In month or week view, you can see the same details you see in day view in the event's tooltip.
If the event includes a mail list as a participant, you can see who belongs to the mail list by selecting it from the Scheduling tab, then choosing Open User Info Form from the context menu.

Responding to invitations

When you receive an event invitation, open the event, then click the appropriate button:

Accept Accepts the invitation.
Tentative Accepts the invitation, but indicates that you may be unavailable.
Decline Declines the invitation and creates a reply message so that you can provide an explanation.

An icon corresponding to your response is placed beside your name on the Participants tab.
Note
If the person who invited you isn't on your server, she will see neither this icon nor any indication in the event history that you accepted or declined. For this reason, a reply is always created for that person.

Sending invitations over the Internet

If you invite someone who has an Internet address (an address that contains @) to participate in your event, the recipient will receive a message with a vCalendar attachment. This attachment can be imported into the recipient's own calendaring application.


Viewing tasks

Incomplete tasks move to the Today list on their start dates, and stay there until they are completed. Once completed, they show on the completion date in other views.
Overdue tasks are shown in red. Completed tasks have a red line through them.
To see task details, open the task. You can also see some details in the task's tooltip.


Deleting tasks

If you are creating a calendar task and decide you don't want it, you can delete it while it is still open, just as you would an open message.